With the coming into force of the European General Data Protection Regulation (GDPR) on May 25, 2018, people can insist that their personal data be permanently deleted or made unrecognizable (“pseudonymized”).
Therefore vistrax supports the deletion with optional “pseudonymization” of the following data records:
Linked media files are permanently deleted by pseudonymizing a data record. An automatic deletion or pseudonymization, e.g. after a fixed period of time, is currently not possible.
Master data and runtime data can be deleted in vistrax, but is not deleted persistently. That is, these data records are retained for the history and to ensure data consistency in the database. Deleted data records are hidden in the user interface
If necessary, deleted master data records can be restored. The user needs the appropriate rights to view deleted records and to recover them. Already pseudonymized data records can not be restored.
Visitor data records can also be automatically deleted and pseudonymized in the event of inactivity (with the expiry of a certain self-selected period). These settings can be set by default under "Mandators", but can also be customized specifically under visitor data.
In all views, printouts and exports, pseudonymized data fields are marked with the paragraph symbol („§“)
In the menu bar you will find the “Email Templates” menu, here you can create email templates and define which events will be sent. There are several ways to do this. Firstly, you can select links from the list between templates listed by event, and use and edit them. You can also import and export templates. By ticking a box you can specify whether the template should be active and whether it should have a border. You can name the template in the Name field and describe it in the Description field. The next field allows you to change the email's “Subject”. Below this are the Event and Action fields. For example, you could select “Visitor registered” as the event and “Action” so that this visitor receives an email based on your template whenever a new visitor registers.
Under 'Report' you can view the history of the notifications and generate a report based on the filter data. The filter criteria are linked by AND conditions. The list of results can be exported (XML, PDF, JSON) or printed.
In the menu bar you will find the item “Customize Quick Access Toolbar” by right-clicking. Here you have the option of designing the toolbar according to your wishes.
In the menu bar you can right-click the item “Customize Quick Access Toolbar”, among other things, you can also create shortcuts here.
Different shortcuts can be set to perform different vistrax functions.
For example, it is possible to update the vistrax register window via a shortcut, here the shortcut “Ctrl + R” could be selected.
In this way functions can be executed quickly using shortcuts.
The print dialog allows you to print visitor documents. It opens when you wish to print visitor badges or briefings during the registration process.
The dialog is divided into two sections. The left-hand side contains the pages or page sections to be printed under “Pages”; these can be edited. Under “Options” you can activate duplex printing (if this is supported by your printer) and the printing of cutting markers. The “Printer” section displays the currently selected printer, the current layout template and the current paper template. The “Settings” button allows you to select another printer for the current print job.
The right-hand section displays the interactive print preview. This displays all pages to be printed; you can switch between different pages using the arrow button. The page elements defined in the paper template are display in gray; elements which are to be printed in the current print job are displayed in blue. The elements to be printed also contain corresponding page numbers.
If the paper template contains multiple elements on each page, you can freely position the elements to be printed in accordance with the format template. To change an element’s position, click on a blue element. This is then unselected; you should then select the new element position. The new position is marked blue.
When you have completed all required adjustments, start printing by clicking “Print”.
Photos of visitors and employees as well as logos from visiting companies and mandators can be saved in the vistrax database.
Image files can be imported from a folder on your computer or directly captured via an external device (e.g. digital camera or webcam). During import you have the option of cropping the images and processing them with effects (i.e. color, saturation, contrast, brightness, gamma). Depending on the layout template, the images can also be printed onto visitor badges and briefings.
Logos should if possible be saved with a transparent background (PNG32 format).
The JPEG32 format is not currently supported.
You are required to install and activate CTI-Telephoning.
A telephone connection can be made in two ways:
a) Saved telephone numbers can be selected with a double-click.
b) The menu function “CTI Quick Phone Call” allows non-saved numbers to be called.
Double-clicking on a saved email address opens your standard email program allowing you to compose a new message.
vistrax supports various command line parameters that can be given when the program starts. Please quote all parameter values containing whitespaces.
Sets the connection settings at startup and optionally displays the data. The dialog will be displayed if only -settings is given (without additional parameters). The “silent” option suppresses any dialogs and all error messages, afterwards vistrax terminates immediately. The “config” option shows any dialogs and all error messages, but afterwards vistrax terminates immediately.
Parameters:
-settings:[“silent”|“config”]
-host:[hostname|ip]
-port:[port]
-protocol:[“http”|“https”]
Example:
vistrax.exe -settings:"silent" -host:“localhost” -port:80 -protocol:”http”
Enables automatic login without user interface authentication. The overview in vistrax Admin shows the ID of each mandator. The parameters -password and -cryptedpassword can be used alternatively. An encrypted password is needed for parameter -cryptedpassword. The encryption can be done with vistrax Admin (see command line parameter -cryptpassword). This prevents a usage or a transmission of the password in plain text.
Parameter:
-mandator:[id]
-user:[user]
-password:[password] | -cryptedpassword:[data]
-nosplash
Allows data to be exported to the specified file format (XML, JSON or PDF) using the command line. If necessary, the file will be overwritten. Present and / or prepared visitors, visitor master data and company master data can be exported. One must note, that those options may not generate the same amount of data. They may vary according to the chosen option. By using the parameter -dataset, a user can submit a comma-separated list, is which the desired output is specified. A list of the existing parameters is linked below. If this parameter is not set, all the listed parameters are exported according to the given options in -export and -format. The overview in vistrax Admin shows the ID of each mandator. The parameters -password and -cryptedpassword can be used alternatively. An encrypted password is needed for parameter -cryptedpassword. The encryption can be done with vistrax Admin (see command line parameter -cryptpassword). This prevents a usage or a transmission of the password in plain text.
Parameters:
-export:[“present”|“prepared”|“visitors”|“companies”]
-dataset: siehe Parameterliste
-orderby: [“numbers”|“visitors”|“companies”]
-sort:[“asc”|“desc”]
-format:[“xml”|“pdf”|“json”]
-file:[filename]
-mandator:[id]
-user:[user]
-password:[password] | -cryptedpassword:[data]
Example:
vistrax.exe -export:"visitors" -format:"xml" -file:"c:\export\visitors.xml" -mandator:"1" -user:"user" -password:"password" vistrax.exe -export:"visitors" -dataset: "VisitorID,Salutation,Title,Name,Company" -orderby: "numbers" -sort:"asc" -format:"pdf" -file:"c:\export\visitors.pdf" -mandator:"1" -user:"user" -password:"password"
The return values can be evaluated by processing the MS-DOS shell environment variable %ERRORLEVEL%. A value unequal 0 will be returned, if the application call fails.
0 OK
1 RUNTIME FAILED
2 SOCKET FAILED
3 OLE FAILED
4 LICENSE FAILED
5 COMXML4 FAILED
6 DB UNAVAILABLE
7 LOGIN FAILED
8 DB MANDATOR WRONG VERSION
9 DB MANDATOR FAILED
10 DB MAINFRAME FAILED
11 DB SHELLCOMMAND FAILED
12 NO ADMIN PRIVILEGE
13 DB MAIN FAILED
14 INSTALLATION INVALID
15 SESSION ALREADY RUNNING
16 EXPORT DATA UNSUPPORTED
17 EXPORT FORMAT UNSUPPORTED
18 EXPORT DATA FAILED
19 EXPORT DATA ACCESS DENIED
20 NO FILE NAMED
21 DB ACCESS FAILED
22 MESSAGE INITIALIZATION FAILED
23 TIMEZONE INITIALIZATION FAILED
24 MAIN THREAD INITIALIZATION FAILED